_____________________ [Mention the name of the recipient]
_____________________ [Mention the recipient’s designation]
_____________________ [Mention the company’s name]
_____________________ [Mention the recipient’s address]
Date _____________ [Mention the date on which the letter is being written in dd/mm/yy format]
Sub: ________________ (Mention the reason for writing the letter)
Dear/ Respected Mr. / Ms. / Mrs. _____________ [Mention the last name of the recipient],
I am writing this letter on behalf of my organization, _____________ (mention the name of the organization), to request you to fix up a meeting for discussing your business proposal further. Our senior officials have gone through the proposal mailed by you and are quite impressed with the deal being offered. However, one of our officials would like to meet _________ (mention the official with whom you want the meeting to be fixed) to have further discussion on it.
Request you to kindly arrange the meeting as soon as possible.
___________________ [Sender’s Name]
____________________ [Sender’s Designation]
__________________________ [Company’s name on behalf of which the letter is being written]