________________ [employee name]
_________________ [employee designation]
_________________ [company name]
________________ [address line 1]
________________ [address line 2]
Date: _______________ [date of writing the letter]
Subject: Voluntary termination letter
Dear ______________ [employee name]
I am directed on behalf of the_________________ (company name) management to inform you that your application for voluntary termination has been accepted. Your last working day in the office would be on __________________ (date of termination).After serving the company for __________ long years as_____________ (current position held by the employee); it would be difficult for us to fulfill the void created by you. Your contribution towards the organization in completing some of the prestigious projects like_____________________ (name of the projects successfully completed by the employee) is invaluable. The management of the company congratulates you for all your hard work and dedication towards our company.
As a token of appreciation we are enclosing a small _____________ (termination gift) on behalf of management and staff of_____________________ (name of the company).The kind of professionalism that you had shown in your work throughout your career will be a source of inspiration for the present employees. We wish you best of luck for the future.
____________________ [sender’s name]
_____________________ [sender designation]
____________________ [company name]