Name [here write the name of the recipient]
Designation [write the profile of the recipient]
Company Name [write the company name of the recipient]
Address [write the address of the recipient]
Date [write the date of sending the letter]
Subject: [here write down an appropriate subject for the letter]
Respected Sir/ Ma’am [here give the proper salutation]
I am writing this letter to reclaim the tax deducted for _________________ (mention the reason of seeking a refund of deducted tax) .I would like to bring into your notice that a tax of $____________ (enter amount of tax deduced at source) has been deducted on the account of_________ (mention the reason for which tax is deducted).However as per the present income tax rules of our country such _____________________ (mention the reason for which tax is being deducted) is completely tax free. Therefore I would be highly obliged if you kindly make necessary arrangement for refund of the extra tax deducted at source as soon as possible.
Now I will be waiting for your reply and please contact me in case of any further information.
Name [here write the name of the sender]
Address [here write the address of the sender]