________ [mention name of recipient of the letter]
________ [mention the designation of recipient of letter]
________ [mention the name of the organization]
________ [mention the official address of organization]
Date: _________ [mention the date of letter sending in dd/mm/yy format]
Subject: __________________ [mention the subject of the letter in one sentence]
___________________________ [a formal salutation must come here]
I, ____________ [mention the name of the sender of the letter here], the ____________ [mention the designation of the sender here] at __________ [mention the sender’s company name here] am writing this letter to __________________ [mention the purpose of writing the letter here]. This letter is in reference to _______________ [mention the relevant details] and me and my team and really looking forward to this meeting which will be addressing ______________ [mention the main purpose of the meeting].
As requested by you, we can conduct the meeting on __________ [give the date on which the meeting is to be conducted] at __________ [give the time at which the meeting is to be conducted]. The meeting will be held at ___________ [give the venue of the meeting]. We request you to ____________ [enter relevant information or content] and hope that_______________ [give relevant information or content]
This meeting is important for both parties and we shall make sure that it goes well. If you need to discuss anything else, please feel free to contact us at ___________ [give relevant contact details].
Looking forward to the meeting
_________________ [name of the sender]
_________________ [designation of the sender with company name]