________________ [customer name]
________________ [address line 1]
________________ [address line 2]
Date: _______________ [dd/mm/yy]
Subject: Customer termination letter
Dear ______________ [customer name]
I am writing this letter to inform you that the management of our__________________ (company name) has decided to eliminate you ______________ (name of the customer to be terminated) from our customer base list with effect from_______________(mention the date of termination).The reason behind this termination is _____________________(write the reason for removing the customer from your list).Our company is unable to carry on fruitful business relationship with you under such ________________________(mention the current unfavorable condition which led to dismissal)circumstances. We are enclosing the bill of your past dues payable to our company before__________________ (date of final settlement of the dues) failing to which we will be forced to take legal action against you.
We would like to convey our regards for having such a long association of ____________ (months/year) as _____________ (type of customer) in our company. Unfortunately we are unable to serve you any more because of the ______________ (mention the situation).You are requested to contact us immediately if you have any queries in this regards.
____________________ [here mention the sender’s name]
_____________________ [sender designation]
____________________ [company name]