________________ [name of the recipient]
_______________ [designation of the recipient]
_____________________ [name of the recipient’s organization]
________________________________ [address of the recipient organization]
Dated: _________________ [dd/mm/yy format]
Subject: ________________ [mention the reason for entering into the contract]
Respected Mr. / Mrs. _________________ [last name of the recipient],
This is to inform you that our organization is interested in entering into a contract with your organization for ________________________ [kind of service to be provided by the recipient].
The contract date will begin from ____________________ [beginning date of the contract] and will be valid for a period of ___________________ [time duration for which the contract is valid].
I am enclosing the contract along with this cover letter. If you accept the terms and conditions mentioned in the contract please return it to us with the authorized signature.
_________________ [name of the sender]
_______________ [designation of the sender]
_____________________ [name of the contract holder organization]